IT Checklist for Small and Medium Business/ Startups

When starting a business, it is essential to make sure you have the right equipment. There is a wide variety of IT, mobile, printing and infrastructure equipment available and it pays to make sure you select the right tools for your business size and budget range. Make sure that the equipment you buy is suitable for a business network environment. Not all equipment suitable for home use will run on a business network.

Telephone – you will use for communicating with customers and vendors. Understanding what services, features and options are available will help purchase the right size phone system for the right price for your business.

Connectivity / Internet access: Small businesses can usually start off using a consumer-level router. But if you require more functionality or security, consider a VPN router / firewall or a UTM gateway. Consider the hardware each ISP (Internet Service Providers) provides. Some services provide a basic modem, while others may give you a gateway that includes a router with ethernet ports, firewall protection, or even a built-in Wi-Fi router.

Computers and software – what it is for, and how it is to be used in support of the business. You need to know what sort of technology you need to have, what it needs to be compatible with, and what you might need in the future. It’s important to have a common operating system (e.g. Windows 10, Mac OS X, Linux) on all computers to make maintenance easier.

Monitors – If you choose to purchase desktops you will need monitors, in some cases even the laptop users might want a monitor to work in the office. There are also professions that requires two or more monitors being driven from one machine e.g. graphic design, architecture, communications, accounting, engineering and video editing.

Multifunction printers / MFPs (also known as all-in-ones) – continue to decline in price while improving in features. We highly recommend MFPs for SMEs, it can help you save space, reduce energy costs, and improve productivity by integrating the traditional office duties of printing, faxing, scanning, and copying into a single device.

Warranty – Make sure that new equipment has an appropriate warranty, extended warranties can reduce the impact on your business if equipment does break or get damaged unexpectedly. Some brands offer free extended warranty for selected products, contact our sales team on (01)4606038 for further information.

Antivirus Security Software – A computer system that has a connection with the Internet or has contact with the rest of the world in some other way needs a virus scanner. The effects of viruses vary from a harmless joke to slowing down your computer, the deleting or corrupting of data, sharing your sensitive data with the rest of the world or granting hackers access to your computer. It’s important to make sure you always have a working virus scanner with the latest virus definitions installed on your computer and preferably also the latest version of your operating system of choice.

Here are some questions to help you determine the IT equipment that best suit your small or midsize business or organization;

  • How many people will work in your office?
  • How many users will be office based?
  • How many will need portability/ mobility? How many of your employees will need a mobile workstation?
  • How many users will need a mixture?
  • What type of computer accessories will your team need? E.g. mouse, keyboards, headphones, cables, carry case, external hard drives, USB sticks, etc.
  • Will any users need specialised devices? e.g. High end workstations, high-resolution displays, etc. 
  • What application software will be required to run your business? E.g. Office applications, accounting software, CRM/marketing software, graphic design software, video software, etc.
  • Which Operating System software do you need for your business? E.g. Windows, Macintosh, mixture of both?
  • How many users will be requiring print capabilities? Any mobile printing needed?
  • Will there be any specialist print needs? e.g. Tech drawing, marketing materials, presentations, etc.

 

If you plan carefully you will be able to control your office equipment expenditures by only buying the essential equipment you really need. We hope you find this article useful, if you need any help to choose the right IT equipment for your needs, don’t hesitate to contact us sales@eurieka.ie or  (01)4606038. We would love to help!

Tips for Choosing a Desktop PC for your business

Before purchasing desktop PCs for your small or medium-size business, it’s important to resist the temptation to simply go for the lowest price. We would advise you to invest in systems that will get the job done for years to come. Specialised business PCs have extra features that make them better suited to the office, they are built to last longer, and are easier to service than consumer PCs.

Processor

The majority of basic business tasks don’t rely on major processing power, a dual-core processor is suitable for the majority of business tasks. A quad-core processor is best for graphics-intensive work and heavy database projects (e.g. graphic artists).

Memory

The more memory RAM, the better. More memory allows you to open up more programs at once and perform multimedia processes faster. Again for standard business tasks, look for at least 4GB of RAM. For those who work in graphic design and web development, we recommend 8GB to 16GB.

Hard Drive

Unless you are a professional who needs to access large files or save multimedia projects to your computer, you won’t need much hard drive space for your daily business tasks. We recommend a hard drive with 300GB to 500GB of space. If your employees only need to use internet and Microsoft Office, a 120GB to 128GB SSD should be enough for office workers’ needs.

Other factors worth considering; extended warranty, a DVD burner (still important for business computers), graphics card (high power – only necessary if you need to use Adobe CC or 3D graphics visualisation).

We have one of the best selections of Desktop PC’s  in Ireland including great offers on major brands including; Acer, Apple, Asus, Dell, Fujitsu, HP, Intel, Lenovo & MSI at fantastic prices. If you need any help to choose the right Desktop PC for your business, don’t hesitate to contact us sales@eurieka.ie or (01)4606038. We would love to help!

Tips for buying a laptop

There’s a wide selection of sizes, design, features and prices, which makes choosing the right laptop a difficult task. That’s why you need to figure out first what your needs are. There are a number of things to consider when purchasing;

Size and weight – Before you look at specs or pricing, you need to decide how portable you need your laptop to be. Screen size, the type and capacity of built-in storage devices, and the presence or lack of a CD/DVD all affect a laptop’s size and weight.

Processor – If you are planning to buy a laptop for basic use such as; browsing the web, using Microsoft office, making video calls, and social networking an Intel Celeron, Intel Pentium or Intel Core i3 should be fast enough for undemanding tasks. For those who want a balance between performance and price, such as; professionals and gamers an Intel Core i5 processor is a great option. A Core i7 is the best Intel you can buy right now, suitable for graphics-intensive work, heavy database projects and also for gaming.

Memory RAM – For basic use 2GB of RAM is enough, but ideally you want at least 4GB. If you can spend a little more 8GB is a great option. For most users, 16GB is a bit excessive.

Hard Drive Size – For basic users we recommend at least 120GB – 240GB. For average users, 500 GB to 1 TB is more than enough for the standard laptop system. If you underestimate your hard drive space, you could also buy an external hard drive or a cloud service.

Design – Your laptop is like any personal accessory, you should choose a laptop with a style and design that works for you, as well as one with a keyboard and touchpad you find comfortable and easy to use.

Battery life – If you decide to buy a heavy laptop with a big screen, to use only on a desk or at home you don’t need to worry so much about battery life. However, if you plan to get tasks done on the go (e.g. business trip, college, commuting) you’ll want at least 6 hours of endurance, with 8+ hours being ideal.

Other factors worth considering – insurance, carry case, external mouse, and external hard drive.

We have one of the best selections of Laptops in Ireland including; Acer, Apple, Asus, Dell, Fujitsu, HP, Lenovo, MSI, Toshiba, & more at fantastic prices. If you need any help to choose the right Laptop for your needs, don’t hesitate to contact us. We would love to help!

Things You Should Know Before Buying Printer Supplies

Depending on your printer, you may be able to find cheaper, third-party ink and toner cartridges. Compatibles are cheaper, that’s a fact! But they are risky too, as they are typically poor imitations of the real thing. Counterfeit ink has been known to block print heads, causing printer jams and alignment problems. Leaky cartridges can damage printers.

Also, the printer’s manufacturers do not recommend the use of compatible ink and toner, they emphasise that counterfeit ink and toner cartridges will never match their original products in terms of quality and performance. The main printer manufacturers such as; HP, Canon, Brother, Dell, Epson, and Lexmark warn that their technology cannot be replicated by the third-party suppliers.

As a result, compatibles will produce printed materials that lack clarity and vivid colour compared to the originals. For the best print experience including crisp, colourful, long-lasting print output— ink and toner from the printer’s manufacturer tend to be a much better option than a third-party.

The last and most important thing to consider before deciding to purchase compatible or original ink and toner is the printer’s warranty. If failure or damage of your printer or customer-replaceable print heads is attributable to the use of a non-original, expired or refilled ink cartridge, or unauthorised OEM printing device, the manufacturers usually not take responsibility for the cost of replacement or refund of the purchase price. Meaning you run the risk of voiding your warranty.

If you have any Ink & Toner requirements try our Ink & Toner Finder. We stock a wide range of ink and toner cartridges (all originals from the manufacturers). We have ink and toner cartridges for almost every make and model of printer including Brother, Canon, Dell, Epson, HP, Lexmark, Kodak and more, all at highly competitive prices.